Ending therapy letter generator
Closing letters for three kinds of ending: planned, client-initiated, and the client who stopped replying.
Your letter
Dear [Client's first name],
Following our final session, I am writing to confirm the end of our work together. Thank you for the work you brought; it was a privilege to sit alongside it.
My door stays open. If you ever want to return, whether that is in three months or three years, you would be welcome; just get in touch.
As set out in your agreement, I keep records securely for the retention period and then delete them.
With warm wishes,
[Your name]
Closing the file
For a client who has stopped attending, state the file-close date and how they can contact you again. Keep the letter free of reproach and clinical content.
The optional signposting includes the GP and Samaritans. If you have a stronger safeguarding concern, follow your safeguarding process; a closing letter is not a substitute.
The ending starts the records retention period set out in your privacy notice, commonly seven years for adults. Store the sent letter as part of the client record.
Frequently asked questions
Store the ending letter, signed agreement and notes with the client record in Bloom.